The product sheet, a key element for better selling
The order, the invoiceas well as the delivery note are commercial documents that you exchange with your customers. The proper structuring of these documents ensures rapid, optimal processing. The data contained in these documents includes all the data in the article or product data sheet.
The term product data sheet or article data sheet refers to all product characteristics. For example, they may include logistical, regulatory, pricing and marketing data (photo, video) .... All these attributes depend on the nature of the product, and are recorded in a structured computer file. For some products, a data sheet may include several hundred distinct elements, up to 450 in the medical sector.
Product or item data sheets designed by a manufacturer enable these products to be marketed by a distributor. They are particularly important for rapid distribution on an e-commerce or paper catalog. They are also essential for order and invoicing elements, to ensure dispute-free accounting reconciliations.
The more information a dematerialized product sheet contains, the more likely your partner will be able to integrate it naturally into his orders, and as quickly as possible.
Today, more than 60% of disputes on the invoice stem from a problem with the item's data. These disputes are due to incorrect references or to descriptions not shared with the supplier.
The importance of standardization
The standardization and structuring of item sheets must be a flagship project in a constantly evolving company.
For this purpose, there are various standardization bodies, depending on the sector. These organizations, such as GS1, EDIPUB, EDONI, FAB-DIS, etc., are responsible for standardizing the exchange of item master records.
All the information is indeed in your IT systems, but often in several systems and in different formats.
Implementing it in some companies can be laborious, because after consulting more than 500 companies, it appears that 30% of them do not have a single, complete database. The various attributes of items are scattered across several applications, making it difficult to assemble the data into a structured, standardized item sheet in line with your customers' requirements.
Nevertheless, there are IT solutions to suit every Case study and every working method. Personalized support will help you consolidate your data to create a structured item sheet that you can use for your paper catalogs, e-commerce site, and distribution to your customers ....
Today, digitization and digitalization are a necessity for a growing business. Hence the importance of having standardized, structured and dematerialized item files.
